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How To Spell And Grammar Check In Microsoft Word

How to Spell and Grammar Check in Microsoft Word. 

How to Do a Spelling and Grammar Check

Microsoft Word comes with lots of ways to check the spelling and grammar in your document. Let us take a much closer look

In-line Spell Checking

By default, Word would make use of in-line spell checking. Words you misspell would come up with a red line below them. To fix the mistake, simply right-click on the word and click on the word that you are meant to type from the pop-up menu.

To have Microsoft Word ignore a “misspelling” that is correct, click on Ignore All. If you plan on making use of the word a lot, click Add to Dictionary, and Word would keep track of the word in the future.

In-line Grammar Checking

Grammar checking would work the same way, but grammar errors would be marked with a blue line. To manage the settings for grammar and spell checking, go over to File > Options > Proofing.

Manual Spell and Grammar Checking

To check the whole document, click on the Review tab, and then hit the Spelling & Grammar button. Alternatively, you can just press the keyboard shortcut F7.

Microsoft Word would go through your individual mistakes and allow you to fix them. This approach is way faster than finding each error on the screen manually, so it should be deployed when you are working on longer documents.

To “unignore” the words that you have ignored in the current document, therefore marking the Word flag as misspellings again, go over to File > Options > Proofing and click on the Recheck Document.

Change Your Language

You might want to run the spelling and grammar checks that are in a different language. To do this, click the Review tab, and choose the Language button, then click on Set Proofing Language.

Languages that you have installed would have a little icon to be left of their names, showing that you can switch to them immediately.

Disable the Spell Checker

You might want to turn off the spell checker when you are working on documents that are made up of a lot of words that the app does not understand.

To turn off spell-checking, click on the File > Options > Proofing. Scroll down When you are correcting the spelling and grammar in the Word section and uncheck the checkbox that is next to Check spelling as you type.

It would prevent annoying blue and red lines from coming up all over your documents while you are working. Instead, Word will only check to spell when you click the Spelling & Grammar button.

Lastly, you can manage and control the spell-check on a per-paragraph basis. Select some of the text in the paragraph, and then click on the Set Proofing Language button that is under Review > Language. Use the options in the dialog box to turn off spell-check for the selected text.

AutoCorrect

The AutoCorrect feature can be used to automatically replace the words that you type with correctly spelled words. It is turned on by default, therefore replacing common misspellings such as “really” with “really.” You can turn off AutoCorrect or manage the list of automatically corrected words and add your own.

This also allows you to speed up typing, for example, if you frequently type a sentence like “Hello, my name is Bob Smith,” you could also create an AutoCorrect rule that would “HMBS” to “Hello, my name is Bob Smith” when you type it. This is known as text expansion.

To manage AutoCorrect, click on the File > Options > Proofing > AutoCorrect Options.

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